Office relocation is a very tedious job as there are plenty of things related to the process. Right from office equipment to documents to other peripherals, all office goods are important and need extra care while carrying and moving. Most companies are downsizing due to the current market scenario and in order to cut their monthly costs due to lower profit margins, they are moving to smaller office spaces. No matter if you are downsizing due to a tighter budget or for expansion, office relocation needs a lot of patience, planning, and not to mention money. Moving an office is an expensive affair and if you too are planning to move your office, you can follow the tips given below to have a cost-effective moving experience.
Plan, Plan & Plan
Plan your office move early as unlike a house move you have to manage many things during an office relocation including documents, furniture, equipment, and electronic data. Planning your move early will allow you enough time to execute your move well. Getting the best moving quotes should be your first step in the moving process. A well-planned move gives you time and the opportunity to make informed decisions related to your new office space. You can make floor plans at your new workplace and also, understand the terms and conditions mentioned in your new office lease. It is hard to estimate the right timeline to complete moving-related tasks so it is wise to start the earliest you can.
Find the Right Relocation Company Soon
The cost of your office move will greatly depend on your selected office relocation company. Relocation companies charge almost double in their peak seasons and if they are approached at the last minute. Make sure you find and book your selected moving company well before your moving time. This will not only save you a lot of money but will also make your moving experience smooth. It is highly recommended to hire your selected moving company at least 6-8 months before your moving month as this will enable you to plan your move well and you can even make changes if you feel the need be. Make sure you hire a moving company that specializes in commercial moving. A regular moving company may not have the expertise to handle a commercial move and you may end up getting your things damaged. A commercial moving company has skilled people who are trained to handle heavy and complicated electronic equipment well and with care. Finding the right commercial moving company is a lot harder than looking for a local home moving company and that is another strong reason why you should start your search early.
Find a Reasonable Moving Company
As discussed earlier, it is not an easy job to find a good commercial moving company as it may take a lot of time to find one that is reasonable too. A cost-effective and reliable commercial moving company seems like a dream. Even if you are ready with a perfect moving plan that will cause the least downtime to your business, hiring the wrong moving company can spoil all your hard work. Make sure your selected moving company has the right moving equipment to move your heavy yet delicate electronic equipment.
Try and talk to at least three commercial moving companies, ask for free moving estimates, and research thoroughly. Choose the best company that has all the right equipment and skilled people to move your expensive office goods safely. The company should have a positive market image and to confirm their services, you can always check reviews of their past customers. Online reviews and ratings give you an idea about the customer services of your selected company. Also, make sure the company has a valid working license and other documents needed to operate as a moving company in your selected areas. Finding and hiring the right and trustworthy moving company means half of your move is already done.
The organization is the key to success. The success of your office relocation depends a lot on your organizational skills so make sure you stay organized during the whole moving process. Start it by organizing your office inventory. No matter how good a moving company is, it is always a wise decision to make a list of all your office goods, equipment, and documents. While this will help you in keeping a record of every item, it will also enable you to take out all documents and other things that you may not need now. Multiple copies of the same documents, older documents, broken office equipment, and peripherals are some of the common things that you can get rid of. Office relocation is the best time to get rid of all the unwanted clutter. We all know that waste and clutter stagnant our office energy so for a smooth working atmosphere, throw away all the trash that you do not need in your office drawers anymore.